Assistant to CCO & Office Manager Berlin (m/f/d)
Looking for a hybrid role that blends high-level executive support with meaningful impact on office culture? Join us as Assistant to the CCO & Office Manager Berlin (m/f/d) and help shape both the leadership rhythm and day-to-day environment of our Berlin office.
Your Responsibilities
Executive & Team Assistance
- ✅ Assist the Chief Commercial Officer with daily scheduling, travel coordination, and admin
- ✅ Prepare and follow up on internal meetings; support presentations, documents, and project logistics
- ✅ Coordinate and organize townhalls, team events, and group meetings – independently or in collaboration with HR, Marketing, or Comms
- ✅ Opportunity to grow by taking ownership of small business projects
- ✅ Monitor team-related spending and liaise with Finance – including invoice checks, purchase requests, and preparatory accounting
Office Management Berlin
- ✅ Manage relationships with landlords, facility providers, and local authorities (including contract oversight)
- ✅ Be responsible for office safety regulations (training provided)
- ✅ Collaborate closely with the People Team to ensure a smooth and warm onboarding process
- ✅ Take ownership of planning and executing team events that strengthen team spirit
- ✅ Manage suppliers and vendors for services and office supplies
- ✅ Be the central point of contact for employees, visitors, and service partners
- ✅ Oversee the organization and maintenance of the Berlin office – from procurement to vendor coordination
- ✅ Help build a welcoming and inspiring atmosphere for everyone in the Berlin location
Your Profile
- ✅ Comfortable in a fast-paced environment, with a proactive, service-minded attitude
- ✅ Previous experience in an assistant, team support, or office management role is a plus
- ✅ Excellent time management, calendar coordination, and organizational skills
- ✅ Attention to detail, strong PowerPoint skills, and the ability to take structured minutes
- ✅ Interest in the digital health sector and basic business understanding
- ✅ Empathetic, diplomatic communicator in both German and English – spoken and written
- ✅ Experience in a startup or dynamic growth environment is a plus
Ready to make a difference behind the scenes while helping our team thrive?
#LI-PS1
